Integrated analytical management in ERP Simpleter to better understand your costs and margins
Your company...
Managing expense invoices, especially checking them, is a thankless task that often leads us to put off checking or pay without actually checking.
And yet, experience shows us that 20% of the invoices we receive are not compliant! It must be acknowledged that managing minor billing disputes takes time and requires concentration. To check an invoice, you need to have a lot of information at your disposal: the detailed order, the delivery or service check, the invoice itself, the prices, any disputes regarding completion, whether it is a duplicate invoice, etc.
In your service company, invoicing is the driving force behind your cash flow. However, between interventions to follow up on, credits to process, reminders to send, and disputes to manage, the process can quickly become complex. Late invoices, forgotten shipments, lack of visibility on unpaid invoices... these are all issues that undermine your margins and complicate financial management.
For Facility Management companies (multi-technical maintenance and multi-service companies), controlling the billing cycle is a strategic issue. You need a simple, reliable, and centralized tool to:
- Secure your cash flow
- Reduce payment times
- Track payments in real time
- Avoid inappropriate reminders (especially in the event of a dispute)
- Streamline communication between operational, sales, and finance teams
It is precisely for this reason that Simpleter has integrated a specific module for invoice management into its ERP.
The Simpleter solution
Smart invoicing designed for service companies
Simpleter's “Invoice Management” feature simplifies your entire invoicing cycle, from issuance to collection, while saving you valuable time. Simpleter displays all the data you need to monitor your invoices on a single page. Thanks to a clear interface and field-tested features, your teams can work faster, your reminders are more relevant, and your cash flow is under control.
Simpleter makes it easier to handle disputes by providing a set of standard letters or emails that you can write yourself. No more tedious writing, just a few clicks to inform the supplier or subcontractor of a dispute, that you are awaiting a credit note, and to block payment of an invoice.
All invoices are tracked, so you don't forget anything and you have an accurate history.
Simpleter alerts you of deadlines and gives you priorities.
Exclusive features that make all the difference
Automatic alert on the home page
As soon as you log in, Simpleter immediately shows you the number of unpaid invoices due.
Instant visibility = quick action = better cash flow management.
Direct access to all your invoices and credit notes
A shortcut button allows you to find all invoices and credit notes in one click, filterable by customer, status, period, service, etc. A real time-saver for your administrative teams.
Automatic reminders for unpaid invoices
Simpleter automates your reminders with:
- A pre-set standard text
- An automatic total of the amount of overdue invoices
- A summary PDF with details of the invoices concerned
You professionalize your reminders and significantly reduce payment times.
Tracking partial or full payments
Each payment is recorded accurately, allowing for clear and reliable tracking of the balance due per invoice, per customer, or per portfolio. No more errors or approximations.
The essential (and copied...) feature: intelligent dispute management
Simpleter displays a “dispute” triangle directly on the invoices concerned, accompanied by:
- A reason for the dispute
- A tracking history
- A “dispute resolution” button to validate closure once agreement has been reached
And above all:
Invoices in dispute are automatically excluded from unpaid reminders.
This allows you to avoid aggravating a sensitive situation and preserve the customer relationship.
In summary: why Simpleter is the ideal all-in-one ERP for service companies, even for invoicing:
- Immediate visibility of your cash flow
- More relevant and faster reminders
- Comprehensive payment tracking
- Dispute management that is unique on the market
- An interface designed for field-based professions (FM: multi-technical maintenance, multi-services)
Simpleter doesn't just manage your invoices: it secures your revenue and improves your financial performance in the long term. And of course, it complies with the electronic invoicing reform, because Simpleter can issue and receive invoices in a standard format (UBL).
